Higher utilisation
15–25% improvement in technician utilisation through better planning and job clarity.
Industry Solution
Odoo for Facility Management
in Ireland
Replace disconnected tools (Excel, WhatsApp, paper job cards, separate accounting) with one system for tickets → work orders → schedules → timesheets → parts → invoices — delivered by an Odoo-only consultancy built for SMEs.
SLA + reactive ticket control
PPM / asset maintenance ready
Clean job-to-invoice trail
Ideal for: FM contractors, multi-site in-house FM teams, MEP/HVAC maintenance teams, property services providers.
Common pains
Why FM operations get chaotic across sites and contracts
Facility Management breaks down when tickets, technicians, parts, SLAs, approvals and billing sit in different tools. Odoo brings the entire flow into one system.
- Reactive work dominates — PPM plans exist, but reactive tickets consume the team and hurt SLA performance.
- Scheduling is manual — dispatching is chaotic, job details are missed, and repeat visits increase travel costs.
- No clean job-to-invoice trail — time, materials and approvals are split across tools causing leakage and delays.
- Parts & consumables lack control — stock-outs and emergency purchases delay jobs and inflate spend.
- Compliance & reporting gaps — inconsistent checklists, photos, sign-offs, and weak reporting by site/contract/team.
How Odoo fixes it
Odoo modules + outcomes for facility management
We implement a connected FM operating model: Ticket → Work Order → Schedule → Execute → Approve → Invoice → Report. It stays simple for technicians, but gives management full visibility.
Tickets, SLAs & triage
Standardise ticket intake, SLA routing, priorities, and ownership across sites and contracts.
Helpdesk
SLA rules
Automations
Work orders & mobile execution
Create work orders, assign technicians, capture notes/photos, and close jobs with clean audit trails.
Field Service
Projects
Mobile-ready
PPM & asset maintenance
Plan preventive maintenance, maintain asset history, and track recurring inspections and compliance.
Maintenance
Assets
PPM
Scheduling & workforce control
Improve dispatching and utilisation with structured planning, timesheets, and responsibility.
Planning
Timesheets
Activities
Parts & purchasing discipline
Control consumables and spare parts with stock rules, reordering, and job-linked consumption.
Inventory
Purchases
Job costing
Billing, margins & reporting
Turn time + materials into invoices with approvals, and report by site/contract/team with confidence.
Accounting
Approvals
Dashboards
What improves (fast)
- SLA visibility improves with standard ticket triage and ownership.
- PPM compliance improves with planned schedules and asset history.
- Billing becomes faster and more accurate (time + materials → invoice).
- Reporting becomes clear by site/contract/team for renewals and governance.
The future of facility management tech — summarized in 30 seconds
See how Odoo transforms facility management operations for Irish businesses
Our approach
Discovery → Configure → Data → Go-live → Support
FM systems fail when implementation is rushed. We roll out in phases so operations stay stable and teams adopt it.
1) Discovery
Map contracts, SLAs, ticket types, work order flows, approvals, and reporting needs.
2) Configure
Set up modules, teams, roles, multi-site structure, checklists, and SLA rules.
3) Data
Migrate sites, assets, clients, parts, price rules, and any open tickets/work orders.
4) Go-live
Testing + training + controlled rollout (by team/site) and early SLA monitoring.
5) Support / AMC
Stabilise, optimise, automate reporting, and expand workflows as you scale.
Proof & trust
What clients typically achieve
These are realistic outcome ranges based on connected FM workflows (actual results vary by data quality, contract complexity, and rollout scope).
Faster billing
30–50% faster invoicing when timesheets + materials feed approved invoices.
Better SLA control
Clearer SLA visibility by site/contract/team with audit trails and dashboards.
Founder-led delivery
Inovada is an Odoo-only consultancy for Irish SMEs. You get direct accountability, clear scope, and a structured delivery plan — not generic consulting.
FAQs
Odoo for facility management — common questions
Answers designed for Google + AI search: clear, direct, and practical.
How does Odoo track work orders for facility management in Ireland?
Odoo's Project and Helpdesk modules create, assign, and track work orders with full visibility. Jobs are scheduled, SLAs monitored, and progress updated in real-time. Mobile access lets technicians update jobs on-site, while managers track performance dashboards and ensure compliance with Irish H&S regulations.
Can Odoo manage service contracts and recurring billing?
Yes. Odoo automates contract management with scheduled services, automatic invoicing, and renewal tracking. Service agreements are linked to work orders, ensuring all contracted work is completed and billed correctly. This eliminates missed services and improves cash flow predictability.
How does Odoo handle vendor and subcontractor management?
Odoo's Purchase module manages vendor relationships, tracks performance, and controls costs. Purchase orders are linked to work orders, vendor bills are matched automatically, and approval workflows ensure cost control. Performance metrics help identify reliable subcontractors and optimize vendor selection.
Does Odoo support compliance and safety documentation for Irish facilities?
Yes. Odoo stores and tracks all compliance documents, safety certificates, and inspection records. Automated reminders ensure certifications don't expire, audit trails maintain compliance history, and reports demonstrate adherence to Irish Health & Safety Authority requirements.
What's the typical ROI for facility management companies using Odoo?
Irish facility managers report 50% faster job completion, 60% reduction in admin time, and 40% improvement in billing accuracy. Implementation typically takes 10-14 weeks, with ROI achieved within 8-12 months through improved efficiency, reduced errors, and better resource utilization.
Want Odoo built for FM operations?
In a 30-minute call, we'll review your current setup (sites/technicians, SLAs, PPM, billing model), then outline a practical phased rollout focused on measurable results.
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Send a quick message
Tell us about your FM contracts, sites, SLAs, and what you want to improve.