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LETTING AGENCY · UAE

LeasingAgencySoftwareinDubai,UAE

Renewals referenced to the RERA rental index. Portal leads in one pipeline. Owner payouts on time.

One connected system for UAE letting agencies: pipeline, tenancy renewals configured to support relevant RERA requirements, and owner payouts in AED. Stop losing leads and delaying payouts to disconnected tools.

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The Problem

Where UAE letting agencies lose deals and owner trust

Portal leads never make it into a pipeline

Enquiries from Property Finder, Bayut, and Dubizzle land in an inbox or a personal phone, not a system. Follow-ups slip, and there's no visibility into which listings are actually converting.

Renewal compliance is a manual check every time

Every lease renewal means someone manually checking the RERA rental calculator and redrafting a tenancy contract from a template, with no system flagging when renewals are approaching.

Owner payouts run late

Rent collection, agency commission, and owner disbursement live in disconnected sheets. Reconciling who's owed what in AED each month takes longer than it should, and owners notice the delay.

PIPELINE & PORTAL LEADS

Every portal enquiry lands in one pipeline

Leads from Property Finder, Bayut, and Dubizzle flow into a single pipeline with clear ownership and follow-up tracking, not a shared inbox or a personal WhatsApp.

  • Lead capture from major UAE property portals
  • Pipeline stages from enquiry to signed tenancy
  • Automatic follow-up reminders for agents
  • Listing performance tracking by portal source
  • Agent-level activity and conversion reporting
Talk to us about pipeline management
Illustrative InovadaOS workflow
Illustrative demo
Agency & Lettings
DashboardInstructions PipelinePropertiesViewingsApplicationsTenanciesRent & ArrearsOperationsCommission
I-Agency & Lettings
A
Instructions Pipeline⚙
Search...
1–20 / 20
OpportunityPropertyContact NameEmailSalespersonExpected Rev.Exp. MRRStage
ALE-DEMO-20Athlone riverside apartmentOrla Quinntenant20@ale-demo.ie
A
Admin
AED 1,450.00 0.00 AEDNew
EmailSMS
ALE-DEMO-19Smithfield loft apartmentCian O'Donnelltenant19@ale-demo.ie
A
Admin
AED 2,350.00 0.00 AEDInstruction Received
EmailSMS
ALE-DEMO-18Clonakilty coastal cottageEmma Fitzgeraldtenant18@ale-demo.ie
A
Admin
AED 1,450.00 0.00 AEDOffer Agreed
EmailSMS
ALE-DEMO-17Dunboyne family rentalBrian Sheehantenant17@ale-demo.ie
A
Admin
AED 2,300.00 0.00 AEDOffer Agreed
EmailSMS
ALE-DEMO-16Kilkenny city centre apartmentTara Collinstenant16@ale-demo.ie
A
Admin
AED 1,500.00 0.00 AEDLive on Market
EmailSMS
ALE-DEMO-15Blackrock bedsitLeah Murraytenant15@ale-demo.ie
A
Admin
AED 1,180.00 0.00 AEDProposition
EmailSMS
ALE-DEMO-14Ballsbridge corporate apartmentJack Foleytenant14@ale-demo.ie
A
Admin
AED 3,100.00 0.00 AEDLet Agreed
EmailSMS
ALE-DEMO-13Ennis townhouseHannah Burketenant13@ale-demo.ie
A
Admin
AED 1,750.00 0.00 AEDValuation
EmailSMS
ALE-DEMO-12Killarney long-let apartmentMark Kavanaghtenant12@ale-demo.ie
A
Admin
AED 1,650.00 0.00 AEDQualified
EmailSMS
ALE-DEMO-11Castlebar semi-detached houseSadhbh Ryantenant11@ale-demo.ie
A
Admin
AED 1,350.00 0.00 AEDNew
EmailSMS
ALE-DEMO-10Sligo town apartmentDaniel O'Connortenant10@ale-demo.ie
A
Admin
AED 1,250.00 0.00 AEDInstruction Received
EmailSMS
ALE-DEMO-09Ranelagh family homeAisling Nolantenant09@ale-demo.ie
A
Admin
AED 4,200.00 0.00 AEDLet Agreed
EmailSMS
ALE-DEMO-08Drogheda retail unitEoin Dalytenant08@ale-demo.ie
A
Admin
AED 2,400.00 0.00 AEDOffer Agreed
EmailSMS
ALE-DEMO-07Bray seafront studioCiara Walshtenant07@ale-demo.ie
A
Admin
AED 1,425.00 0.00 AEDLet Agreed
EmailSMS
ALE-DEMO-06Naas commuter duplexAdam Murphytenant06@ale-demo.ie
A
Admin
AED 2,050.00 0.00 AEDProposition
EmailSMS
ALE-DEMO-05Waterford quayside apartmentGrace Byrnetenant05@ale-demo.ie
A
Admin
AED 1,550.00 0.00 AEDPreparing for Market
EmailSMS
ALE-DEMO-04Limerick docklands office suiteLiam Connollytenant04@ale-demo.ie
A
Admin
AED 2,800.00 0.00 AEDValuation
EmailSMS
ALE-DEMO-03Galway student sharing houseRoisin McCarthytenant03@ale-demo.ie
A
Admin
AED 3,300.00 0.00 AEDQualified
EmailSMS
ALE-DEMO-02Cork city Victorian terraceSean O'Brientenant02@ale-demo.ie
A
Admin
AED 2,150.00 0.00 AEDNew
EmailSMS
ALE-DEMO-01Portobello two-bed near canalAoife Kellytenant01@ale-demo.ie
A
Admin
AED 2,450.00 0.00 AEDLet Agreed
EmailSMS
Live Data · InovadaOS
Total Expected Revenue41,655.00 AED
Expected MRR0.00 AED
RENEWALS CONFIGURED FOR RERA

Renewals calculated correctly, every time

Renewal dates are tracked automatically, and rent increase calculations reference the RERA rental index to help teams apply the relevant requirements consistently.

  • Automated renewal reminders ahead of tenancy expiry
  • RERA rental index-referenced increase calculations
  • Tenancy contracts regenerated from approved templates
  • Ejari-ready contract documentation
  • Audit trail for every renewal decision
See renewal workflows
Illustrative InovadaOS workflow
Illustrative demo
Agency & Lettings
DashboardInstructions PipelinePropertiesViewingsApplicationsTenanciesRent & ArrearsOperationsCommissionCompliance
I-Agency & Lettings
A
New›PSRA Compliance›AL/PSRA/2026/00008⚙
Draft
In Review
Compliant
Remediation Required
Breach / Escalated
Closed
AL/PSRA/2026/00008
Record
Compliance TypeCPD / Training
Risk LevelLow
Review DateApr 17, 2026
Remediation Due Date—
Completed DateApr 24, 2026
Reviewed ByAdmin
Linked Records
PropertyAL/PROP/2026/00020
LandlordO'Connor Pension Property Ltd
Responsible NegotiatorDeclan Ryan
Related Tenancy—
CompanyI-Agency & Lettings
PSRA / AML Signals
PSRA Licence No.PSRA-008274
PSRA Licence Valid✓
Landlord AML StatusCompleted
Score
Checklist Score (%)100.00
Checklist Complete
Checklist
Letter of Engagement Checked
AML / CDD Checked
Fees / Terms Checked
Client Money Notice Checked
PSRA Disclosure Checked
Complaints Procedure Issued
Licence Checked
GDPR / Privacy Notice Checked
Findings

ALE-DEMO-20 PSRA compliance seed: Negotiator CPD record and supervision note reviewed. No issues identified.

Live Data · InovadaOS
Compliant
Remediation Required
Breach
COMMISSION & OWNER PAYOUTS

Owner statements and payouts in AED, on schedule

Rent collection, commission deduction, and owner disbursement run through one ledger per property, so payouts go out on time, not whenever the spreadsheet gets reconciled.

  • Automated AED owner statements each payout cycle
  • Commission calculation by deal type and agent
  • Owner portal for statement and payout visibility
  • commission invoicing configured around applicable UAE VAT requirements
  • Consolidated reporting across managed properties
See a sample owner payout workflow
Illustrative InovadaOS workflow
Illustrative demo
Agency & Lettings
DashboardInstructions PipelinePropertiesViewingsApplicationsTenanciesRent & ArrearsOperationsCommissionLandlordsFinance
I-Agency & Lettings
A
Commission Lines⚙
Search...▾
1–30 / 30
TenancyCommission TypeNegotiatorFee Base (Gro.Rate (%)CommissionPeriodStatusNet Commis.Clawback
AL/TEN/2026/00024Landlord NegotiatorNiamh O'SullivanAED 2,350.00 36.00AED 846.00 January 2026PaidAED 846.00
AL/TEN/2026/00024Tenant NegotiatorDeclan RyanAED 2,350.00 46.00AED 1,081.00 January 2026ClawbackAED 648.60
AL/TEN/2026/00023Landlord NegotiatorDeclan RyanAED 1,440.00 38.00AED 547.20 October 2025ClawbackAED 328.32
AL/TEN/2026/00023Tenant NegotiatorMaeve ByrneAED 1,440.00 40.00AED 576.00 October 2025CalculatedAED 576.00
AL/TEN/2026/00022Landlord NegotiatorNiamh O'SullivanAED 1,180.00 36.00AED 424.80 September 2025PaidAED 424.80
AL/TEN/2026/00022Tenant NegotiatorDeclan RyanAED 1,180.00 46.00AED 542.80 September 2025ClawbackAED 325.68
AL/TEN/2026/00021Landlord NegotiatorConor WalshAED 3,720.00 34.00AED 1,264.80 August 2025ApprovedAED 1,264.80
AL/TEN/2026/00021Tenant NegotiatorNiamh O'SullivanAED 3,720.00 44.00AED 1,636.80 August 2025PaidAED 1,636.80
AL/TEN/2026/00020Landlord NegotiatorMaeve ByrneAED 1,750.00 32.00AED 560.00 July 2025CalculatedAED 560.00
AL/TEN/2026/00020Tenant NegotiatorConor WalshAED 1,750.00 42.00AED 735.00 July 2025ApprovedAED 735.00
AL/TEN/2026/00019Landlord NegotiatorNiamh O'SullivanAED 1,350.00 36.00AED 486.00 May 2026PaidAED 486.00
AL/TEN/2026/00019Tenant NegotiatorDeclan RyanAED 1,350.00 46.00AED 621.00 May 2026ClawbackAED 372.60
AL/TEN/2026/00018Landlord NegotiatorConor WalshAED 1,200.00 34.00AED 408.00 April 2026ApprovedAED 408.00
AL/TEN/2026/00018Tenant NegotiatorNiamh O'SullivanAED 1,200.00 44.00AED 528.00 April 2026PaidAED 528.00
AL/TEN/2026/00017Landlord NegotiatorMaeve ByrneAED 4,200.00 32.00AED 1,344.00 March 2026CalculatedAED 1,344.00
AL/TEN/2026/00017Tenant NegotiatorConor WalshAED 4,200.00 42.00AED 1,764.00 March 2026ApprovedAED 1,764.00
AL/TEN/2026/00016Landlord NegotiatorNiamh O'SullivanAED 1,425.00 36.00AED 513.00 January 2026PaidAED 513.00
AL/TEN/2026/00016Tenant NegotiatorDeclan RyanAED 1,425.00 46.00AED 655.50 January 2026ClawbackAED 393.30
AL/TEN/2026/00015Landlord NegotiatorConor WalshAED 2,952.00 34.00AED 1,003.68 December 2025ApprovedAED 1,003.68
AL/TEN/2026/00015Tenant NegotiatorNiamh O'SullivanAED 2,952.00 44.00AED 1,298.88 December 2025PaidAED 1,298.88
Paid
Approved
Clawback
Calculated
Live Data · InovadaOS
Our Approach

Business Software Implementation Built Around Your Daily Operations

01

Discover

We map how your business actually operates: workflows, data, pain points, team roles. No Odoo opened yet – just a clear picture of how things work today.

02

Design

We design the operational system before a single thing is configured. Processes, automation, reporting, and approval flows – designed to fit how you work.

03

Build & Go Live

We configure, migrate, train, and launch in phases. No big-bang go-lives. Teams are ready before each phase starts.

04

Run & Improve

We stay. Ongoing system management, monthly reviews, and expansion as your business grows.

See It In Action

Watch AgencyLettingsOS in 30 seconds

Short clips showing how the system manages your lettings pipeline, RERA renewal compliance, and commission, end to end.

0:30
Pipeline

Portal Lead & Pipeline Management

See how leads from property portals flow into a single pipeline with clear ownership and follow-up tracking.

0:000:30

All Clips – 4 videos

01

Portal Lead & Pipeline Management

See how leads from property portals flow into a single pipeline with clear ownership and follow-up tracking.

0:30
02

RERA Renewal Compliance

Watch how every tenancy renewal is logged in an auditable record that aligns with the RERA rental index automatically.

0:28
03

Commission Tracking

See how commission is calculated at deal close, tracked per agent, and reported across the portfolio.

0:30
04

Owner Statements

Generate a complete owner financial statement in AED in seconds, rent received, fees deducted, balance due.

0:29

Want a live walkthrough?

Book a 30-minute discovery call and see the full system in action.

Book a Call
FAQ

Common questions

Leads and listing data can be brought into your pipeline from the major UAE portals, so enquiries from Property Finder, Bayut, and Dubizzle land in one place instead of a shared inbox.
Renewal workflows reference the RERA rental index so permissible increases are calculated consistently, and tenancy contracts are regenerated automatically from your approved templates.
Yes. Rent collection, commission deduction, and owner disbursement are tracked in one AED ledger per property, with statements generated automatically each payout cycle.
AgencyLettingsOS is built for the letting side of the business. If you also handle sales transactions and RERA-registered brokerage, that's covered by RealEstateBrokerageOS. The two connect where a client needs both.

Ready to stop losing leads and delaying payouts?

In a free demo, we'll map your letting pipeline and owner payout process and show you what a connected system looks like.

Book a Discovery CallExplore RealEstateBrokerageOS

Or email us at info@inovada.com