Applicationmanagement,invoicing,andHEAcompliance—connected
One system for Irish PBSA operators — student applications, rent invoicing, maintenance requests, and HEA compliance reporting. Manage your student accommodation without the annual spreadsheet scramble.
Managing student accommodation on spreadsheets and email
Application season is chaos
Hundreds of student applications per intake, managed in email threads and spreadsheets. Tracking who has been offered, accepted, paid a deposit, and moved in is a full-time job during peak season.
Invoicing complex rent structures manually
Student rent includes different fee types: term rent, security deposits, caution fees, and late payment penalties. Managing these manually across hundreds of students leads to errors and disputes.
HEA reporting takes weeks
The Higher Education Authority requires detailed occupancy and demographic data. Pulling this from scattered spreadsheets each year takes weeks and creates compliance risk.
Manage the full student application lifecycle in one place
From online application to room assignment to move-in confirmation — every step tracked in one system. No spreadsheet, no missed offer, no deposit that can't be accounted for.
- Online application portal with document upload
- Offer and acceptance workflow with automated communications
- Deposit collection tracking and reconciliation
- Room assignment management across all blocks
- Move-in confirmation and key handover records
Complex student fee structures — automated
Term rent, deposit, caution fees, late payment penalties — all configured once and applied automatically to every student. Your finance team stops calculating and starts reviewing.
- Term rent invoicing by academic calendar
- Security deposit and caution fee management
- Late payment fee automation
- Payment plan management for students
- Arrears dashboard with parent and guarantor communication
HEA occupancy and compliance reporting — without the spreadsheet
Annual HEA reporting requirements built into the system. Data collected throughout the year, report generated at year end. No last-minute scramble, no compliance risk.
- Occupancy data captured throughout the academic year
- Student demographic and course data management
- Annual HEA report generated automatically
- Historical data retention for audit purposes
- GDPR-compliant data handling workflows
We don't just configure software. We build how your business runs.
Discover
We map how your business actually operates: workflows, data, pain points, team roles. No Odoo opened yet — just a clear picture of how things work today.
Design
We design the operational system before a single thing is configured. Processes, automation, reporting, and approval flows — designed to fit how you work.
Build & Go Live
We configure, migrate, train, and launch in phases. No big-bang go-lives. Teams are ready before each phase starts.
Run & Improve
We stay. Ongoing system management, monthly reviews, and expansion as your business grows.
Watch StudentAccommodationOS in 30 seconds
Short clips showing how the system manages room allocations, academic-term billing, maintenance, and occupancy reporting.
Room Allocation & Onboarding
See how a student is matched to a room, lease is generated, and check-in is completed — all inside the system.
All Clips — 4 videos
Want a live walkthrough?
Book a 30-minute discovery call and see the full system in action.
Book a CallReady to manage your student accommodation on one system?
In a 30-minute call, we'll map your current PBSA operation and show you what a connected student accommodation system looks like.
Or send a question — info@inovada.com · +353 89 944 9188